Expense Management – Case Study

Travel is the third largest expense on a company budget after material and payroll. Managing Travel and Expenses have always been a daunting task for a medium and large scale corporates, especially when the entire system is driven by a manual process. Laborious methodologies are practiced to enforce tight control on travel spends, maintaining piles of documents pertaining to bills, invoices and tickets, streamlining approval process, avoiding fraudulent transactions etc. Moreover, a smooth processing of Travel Request and expense settlement solely depends on how well the multiple departments work in tandem such as Travel Approvers, Travel Desk, Finance and Travel Agents.

TravelGrid can run as a standalone system and as an integrated system well. Typically, most of the corporate will have an ERP, which manages the entire operations of an organization.CM has recommended PVPL to use TravelGrid as an integrated platform. With this setup, PVPL can completely leverage the benefits of end to end automation. TravelGrid solu

• The system centralized the Travel and Expense processes for a large base of users.
• System drives compliance and policy adherence.
• System ensures timely and accurate expense reporting.
• Shorter cycle time for approval, reimbursements, and supplier payments.
• Lower cost of A/P for due diligence and accounting.
• Visibility into spending trends, enables planning for projections and better negotiations with Suppliers.
• Indirect cost saving achieved with off-settable taxes.
• Few other ROI after using one year of Travelgrid.

To summarize, TravelGrid is a single platform for managing Travel and Expenses in an organization which seamlessly connects multiple departments and provides a hassle free process.